Clayton Public Library District

Board of Trustees Meeting Minutes

April 15, 2025

The Clayton Public Library District Board of  Trustees met on April 15,2025 at 6 PM at the Clayton Library.  Officers present President Janet Rigg, Vice President Vanessa Davis, Secretary Barbara Graff, Treasurer Brenda Graff. Other members present were Suzanne Ryssman and Angie Edison. Absent were Becky Barlow and Charlotte Krueger.

The motion to approve the secretary’s report was made by Angie Edison and seconded by Suzanne Ryssman. The treasurer reported a balance of $65835.07. The motion to approve the treasurer’s report was made by Vanessa Davis and seconded by Angie Edison.

New Business

Samantha had bought a new steamer for the library.  

Samantha had re[orted we are losing two of our members.  Becky Barlow and Charlotte Kruger. They both had served on the library board for over 35 years.  Four names were suggested to replace Becky and Charlotte.

Kropp’s Powerwashing of Camp Point is going to clean the library before the end of April. 

Tye Dye  will be June 12. Samantha asked for volunteers. 

The RSA program has asked Samantha to be on the board. We all encouraged her to do so.

The Narcan program for all Library employees to be trained in this program. This program is for people who overdoses on drugs.

Old Business:

Summer Program    June 6, June 12, June 26 and July 10 at 10 a.m. Theme for this year  is Animal Day, Larry the Magician, Military Recus and Mini Old Settlers Day. Come one and come all.

Suzanne Ryssman first the motion and Barbara Graff seconded the motion for Mavis Lantz to change banks for Payroll purpose. 

Meeting was adjourned.

The next meeting will be May 20.2025 at 6p.m.

Respectfully Secretary Barbara Graff

The Clayton Public Library District Board of Trustees met on March 18, 2025 at 6 p.m. at Clayton Library at 6 p.m. Officers present were President Janet Rigg, Vice President Vanessa Davis, Secretary Barbara Graff and Treasurer Brenda Graff. Other board members present were Becky Barlow and Angie Edison. Members absent were Charlotte Krueger . and Suzanne Ryssman. Also present was Library Director Samatha Freed 

The motion to approve the treasurer report was made  by Vanessa Davis and seconded by Angie Edison.

Library Updates:

Circulation desk - Dale Kill has completed some work and will finish other soon

All shelving donated by Brown County Library has been installed and securely mounted to the walls

The History Room has been painted and is ready for decor.

Samantha will coordinate with Burnett’s Plumbing to access the extra bathroom on the east side for storytime.

Endcap displays scheduled for installation next week.

Samantha will research contractors to mount posts for sun shade for outdoor programming during the summer.

Extra lighting will be needed in hallway and by Inspiration Fiction sections because of new arrangement with shelving

Kropp’s will be power washing building

Programs:

Adult Art Day-The DIY tea cup planter activity was a success. We had six participants who enjoyed the project.

After School Club-Only two sessions left. This program has been a great addition to our children’s activities, and we are hoping that Stephanie will continue collaborating with us next year.

Bound Together Book Club-Attendance has significantly improved, with a steady group  of returning and new members.

Summer Storytime-Sessions will be June 6, June 11,June 25 and July 9. Each day will be an important day. June 6 will be animal day, June 12 will be the Larry the Magician, June 26 will be Military Recruits and July 10 Mini Old Settlers Day.

Our next meeting will be April 15 at 6 p.m. Meeting was adjourned Becky Barlow first the motion and Vanessa Davis seconded the motion

Respectfully submitted Barbara Graff, Secretary

Clayton Public Library District
Board of Trustees Meeting Minutes
February 18, 2025 – 6:00 p.m.

The Clayton Public Library District Board of Trustees met on February 18, 2025, at 6:00 p.m. at the Clayton Library. Officers present included President Janet Rigg, Vice President Vanessa Davis, Treasurer Brenda Graff, and Secretary Barbara Graff. Members present were Becky Barlow and Angie Edison. Library Director Samantha Freed and Assistant Librarian Marcie Staley were also in attendance. Charlotte Krueger was absent.

The roll call included a brief discussion on what each member enjoyed most about Valentine’s Day.

Reports

The Secretary’s and Treasurer’s reports were read and approved.

Library Updates

• The library currently has 15 users on Hoopla. Patrons are encouraged to check it out.
• Lisa Ebbing recently painted the history room. The history room committee will begin decorating further after the book sale.
• The former Storytime closet has been repurposed as the Young Adult section. 

New Business

• The annual book sale will take place from February 25 to February 28. All books will be sold for 50 cents. Clayton Library tote bags will be available for purchase to carry books.
• The library will be replacing bookcases in the Adult section with shelving from the Brown County Library. Samantha will notify the board when assistance is needed for this project.
• Brown County Library has also donated its circulation desk to Clayton Library, which will be a significant improvement.
• The Summer Reading Program theme will be "Saddle Up and Read." Samantha plans to conclude the program with a Mini Old Settlers Day celebration.
• Birth to Five and WCC will host a Storytime and informational meeting at the library.

Adjournment

The next board meeting is scheduled for Tuesday, March 18, 2025.

Angie Edison made a motion to adjourn the meeting, which was seconded by Suzanne Ryssman. The motion carried.

Respectfully submitted,
Barbara Graff, Secretary

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The Clayton Public Library District Board meets on the third Tuesday of each month at 6:00 pm.

January 2025

The Clayton Public Library District Board of Trustees met on January 21, 2025, at 5:30 p.m. at Becky Barlow’s residence. Officers present included President Janet Rigg, Vice-President Vanessa Davis, Treasurer Brenda Graff, and Secretary Barbara Graff. Members in attendance were Becky Barlow, Charlotte Krueger, Angie Edison, Library Director Samantha Freed, and Assistant Librarian Marcie Staley. Suzanne Rossyman was absent.

The Secretary’s and Treasurer’s reports were read and accepted. A motion to accept the Ordinance No. 4 report as read was made by Becky Barlow and seconded by Angie Edison, which was approved by the board. The board also approved hiring Mavis Lantz to manage payroll and payroll tax services at a rate of $100 per month. This motion was initiated by Charlotte Krueger and seconded by Becky Barlow.

The Director discussed plans for the removal of two double-sided wooden bookshelves currently displaying books. These shelves will be stored in the storytime room closet to free up the space, which may be repurposed for a different book section adjacent to the Juvenile Fiction collection. New books will be displayed on slat wall end caps of existing bookcases once slat walls are delivered and installed. The township has requested a 60-day extension for the removal of their items. No updates were available regarding the painting of the History Room.

 A meeting about the Hoopla website is scheduled for Thursday, January 23, and patrons will have excess starting the week of January 28th. The library’s first Adult Art Day will take place on February 7 at 2:00 p.m., during which attendees will create Valentine’s Day cards. Additionally, the Director had preliminary discussions about the Summer Reading Program theme and possible date ranges. 

The board approved a $50 memorial donation for Fritzie Harper, with the motion made by Barbara Graff and seconded by Becky Barlow. At 8:20 p.m., the board entered a closed session and returned to the regular meeting at 8:53 p.m. During the closed session, it was decided that part-time employees would receive an hourly wage of $16.00 after completing a six-month probationary period. The board also approved a $400 clothing allowance for three employees for the 2025 calendar year. This motion was initiated by Barbara Graff and seconded by Charlotte Krueger. 

The meeting was adjourned following a motion by Becky Barlow, seconded by Angie Edison. The next board meeting is scheduled for February 18, 2025, at the Clayton Public Library.